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SOUTHBROOM RATEPAYERS ASSOCIATION
CONSTITUTION
NAME
Southbroom Ratepayers Association
AIMS AND OBJECTIVES
To
promote and protect the interests and welfare of the members of the Association.
MEMBERSHIP
All
Southbroom Ratepayers are eligible for membership.
SUBSCRIPTIONS
Annual subscriptions shall be amended as necessary.
POWER OF THE EXECUTIVE
COMMITTEE
- The affairs
of the Association shall be managed by an Executive Committee of six members
including a Chairman, a Vice Chairman, a Treasurer and a Secretary. The
Executive Committee shall be elected at the Annual General Meeting. The four
officers will be appointed by the Executive Committee.
- The
Executive Committee shall meet whenever considered necessary by the Chairman,
but not less than once every quarter.
- A special
Executive Committee shall be convened by the Secretary on a written request
signed by three members of the Executive Committee. The request shall specify
the reason for calling the meeting which shall be held within ten days from
the date of the request.
- The
Executive Committee shall have the authority to co-opt any suitable member of
the Association for a specific purpose or to fill a vacancy on the Executive
Committee.
- Three
members shall form a quorum.
- In the
event of an even number of votes, the Chairman shall have a second or casting
vote.
- A member of
the Executive Committee who absents himself from three consecutive meetings
without leave or valid reason to the satisfaction of the Executive Committee,
shall be deemed to have resigned.
INDEMNITY
The
Executive and all Officers of the Association are hereby held harmless by the
Association for all losses, costs of damages or expenses which they may lawfully
incur in the execution of their duties or carrying out of their services and
trusts, provided that such loss or damage be not occasioned by mala fide acts of
such members or officers or through their wilful default.
GENERAL MEETINGS
- The Annual
General Meeting shall be held during December or as soon as possible
thereafter.
- The
Executive Committee shall have the authority to convene ordinary General
Meetings whenever considered necessary.
- A Special
General Meeting shall be convened by the Secretary on written request signed
by at least fifteen members. The request shall specify the reasons for
requesting the meeting which shall be held within ten days from the date of
the request.
- No less
than one week’s notice shall be given of all General Meetings.
- Twenty-five
members present in person or by proxy shall form a quorum. If there is no
quorum within thirty minutes of the starting time, the meeting shall be
adjourned for not more than ten days. Any number of members present at the
adjourned meeting shall form a quorum.
- All members
present at a meeting shall be eligible to vote. In the event of an equal
number of votes, the Chairman shall have a second or casting vote.
- Resolutions
at Annual and Ordinary General Meetings shall be carried by simple majorities,
with the exception of amendments to the Constitution which will require
two-thirds majorities.
- Proxy votes
shall be accepted provided these are received by the Secretary at least 8
hours before the date of the meeting.
MINUTES
- The minutes
of the Annual General Meeting shall be dealt with at the first meeting of the
newly elected Executive Committee meeting, following, and shall be confirmed
at the next General Meeting.
- The Minutes
of an Ordinary or Special General Meeting shall be dealt with at the first
Executive meeting following, and shall be confirmed at the next General
Meeting.
- The minutes
of an Executive Committee meeting shall be dealt with, confirmed and signed at
the next Executive Committee meeting.
FINANCE
- The
financial year shall run from 1 December to 30 November.
- The
Treasurer shall deposit all moneys in a Bank or Building Society, as directed
by the Executive Committee.
- The
Treasurer shall keep a record of all income and expenditure and shall report
on these at ordinary Executive Committee meetings. The Treasurer shall also
present an annual statement of income and expenditure at the Annual General
Meeting.
DISSOLUTION
In
the event of dissolution of the Association, all assets and funds in hand or
invested shall be disposed of in accordance with the resolution passed by a
two-thirds majority at a General Meeting, provided no funds revert back to the
members of the Association.
INTERPRETATION
Should any doubt arise as to the meaning or interpretation of any of the terms
or provisions of the Constitution or any resolution of the Association or the
Executive or any other committee appointed by the Executive, the decision of the
Executive of the Association shall be final and binding.
CONSTITUTION
This constitution was approved at the Annual General Meeting held
at Southbroom on
18 December
2004. |
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ATTRACTIONS
Barn swallows
Beaches
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Bird watching
(and bird list)
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Bushbuck trail
Frederika Preserve
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Granny's pool
Imbezane River Reserve
The Outlook
Riverbend Crocodile Farm
Sardine run
Tennis
Whale watching
HISTORY
Dates in time
Fascadale wreck
Street names
Then & now
GARDEN INDIGENOUS
Alien busters
Attracting urban wildlife
Indigenous alternatives
Kei Apple -
Plant one today!
Local environmental bylaws
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